Mileage & Expense Log Worksheet

Mileage & Expense Log Worksheet

Proper documentation is essential for claiming business mileage and expense deductions. This worksheet helps you maintain IRS-compliant records.

Download the Worksheet

What’s Included

Mileage Log Sections:

• Date of trip
• Starting location
• Destination
• Business purpose
• Odometer readings (start and end)
• Total miles
• Running total

Expense Tracking:

• Date
• Vendor/payee
• Business purpose
• Expense category
• Amount
• Payment method

Summary Sections:

• Total business miles
• Standard mileage rate calculation (70.0¢ per mile for 2025)
• Total expenses by category
• Annual summaries

Why You Need This

IRS Documentation Requirements

The IRS requires contemporaneous records for:

• Business mileage deductions
• Business expense deductions
• Audit protection

Without proper documentation, deductions may be disallowed in an audit.

How to Use This Log

1. Record trips immediately - Don’t wait until later
2. Be specific about business purpose - “Meeting with client John Doe re: tax planning” not just “client meeting”
3. Track actual odometer readings - Estimates aren’t sufficient
4. Keep supporting receipts - Attach receipts for expenses
5. Summarize monthly - Review and total your deductions regularly

Standard Mileage Rate 2025

Business: 70.0¢ per mile Medical/Moving (military): 21¢ per mile Charitable: 14¢ per mile

Related Resources

• Business Operations & Deductions

Need a Digital Solution?

While paper logs work, digital mileage tracking apps can simplify recordkeeping. Contact us for recommendations on IRS-compliant mileage tracking solutions.